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City Secretary

The City Secretary is a city official appointed by the Mayor and City Council. The position of City Secretary is a statutory position required by State law. In addition to statutory duties, the City Secretary serves as the liaison between the City's administration and the elected officials. 

The City Secretary is the steward for transparent open government and is responsible for:

  • Preserving and maintaining the official records of the City
  • Serving as the Records Management Officer, including administering the City's Records Retention Plan, creating and filing active records, storing inactive records, imaging, purging, and preserving records
  • Receiving and handling Public Information Requests 
  • Coordinating regular and special meetings of the City Council 
  • Prepares agendas and minutes of all meetings of the City Council 
  • Election Official, overseeing candidates and City elections contracted with Parker County
  • Holding and maintaining the City Seal
  • Recording all ordinances and resolutions approved and adopted by City Council and files, publishes, and codifies ordinances as required

In addition, the City Secretary is responsible for additional duties required by the City Council and/or the laws of the State of Texas. 

 

 

Staff Contacts